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Construction Project Use Case

Construction Project Use Case Scenario



Introduction
myTrackBuddy™ has created a new category of application called App-Ready SmartTag ™ that allows users to record and retrieve service logs, track inventory consumption and assets, time job duration and post digital content.

App-Ready SmartTag allows users to access your apps from their mobile at locations that you specify. It is simple to use and yet powerful.

Once an App-Ready SmartTag is posted at a physical location, it may serve as a permanent information gateway where new app can be assigned to the tag or new content can be updated remotely.

App-Ready SmartTag is essentially a URL address with a unique code as the parameter that identifies and launches the app that is associated with this tag. A SmartTag can be posted as a QRcode or an NFC (Near Field Communication) tag.

myTrackBuddy also offers a Short-URL Service where you can deploy your app as a short URL on a hand written sign or a chalk board.

Project Scope
App-Ready SmartTag helps project team to establish a clear channel of communication and to prevent communication failure. It also helps to dispatch information in real time and to provide access to log history by jobsite.

Onsite crew may enter work progress and inventory consumption, offsite managers may review status remotely and provide further instructions or tasks as new logs if needed. Office admin may track material consumption and determine what needs to be sent to the jobsite next.

myTrackBuddy has been proven to be effective for construction and remodeling projects and greatly improves work efficiency.

Case Study Overview
The easiest way to gain a quick understanding on how App-Ready SmartTag works is to watch the short animated video posted on our home page (http://mytrackbuddy.com).

We will use the remodeling of an apartment complex as our use case example. We will first describe how to setup the project and how end users retrieve and record log information.

Then we will describe the app's workflow by showing some screen shots and how to record and retrieve logs.

Following that, we will describe how to create and deploy apps and SmartTags, and how to view or download log statistics for analysis.

Project Setup
Setting up myTrackBuddy is very straightforward. Once you are familiar with the software, it only takes a few minutes to create and launch a new app.


In this example, we want to track both the work progress and the materials being consumed. Two apps will be created, one for service log and the other for inventory tracking. (http://mytrackbuddy.com/mytrackbuddy-apps.php for details on apps.)

A SmartTag URL will be generated automatically every time you create a new app. When users click on this SmartTag URL, the associated app will be launched in a browser.

You can post a SmartTag URL as a QRcode, an NFC tag or a short URL at a location where crew members can access the information. (http://mytrackbuddy.com/smart-tags.php for details)

In this example, the apartment complex has 10 units to be remodeled. So we want to generate 9 SmartTags URLs for each app since we already have 1 SmartTag generated when we first create the app. It only takes a few clicks to generate a new SmartTag URL, you simply choose the app that you want to assign to that tag.

Each SmartTag has a URL that looks similar to this:
http://mytrackbuddy.com/app/view.php?k=AIP2013292IUM

myTrackBuddy will automatically generate a QRcode for this SmartTag URL where you can download the QRcode image. After that, print the QRcodes and post them in each of the apartments.

You can also include the Short URL in the SmartTag label by adding the URL address http://mytrack.us and the SmartTag code AIP2013292IUM. Every SmartTag URL has a different SmartTag code. To access the app using the short URL method, type in mytrack.us in a mobile browser, the web page will instruct you to type in the first and last 3 letters of the SmartTag code and click 'Submit'. The page will redirect to your app.

Whenever you have more than one app to post at a location, you can consolidate the apps by creating a content posting app and list all the SmartTag URLs in the app. The app will automatically hyperlink any URL in the content as a clickable link. This content posting app now serves as a menu for accessing other apps.

Once you post the SmartTag labels in the apartments, the setup is complete.

App Usage and Log Creation
After you open the app page, you will see the log history listed at the bottom of the page. The log history is listed by date and time. To view the actual log content, just click on the link 'View'.


When creating your service log app, you will need to fill in information such as the app title and the app content. As an option you may upload an image such as a picture of the apartment or your company logo or leave it blank.

In general you would want to provide instructions to your staff members in the app content section on what kind of information you want them to provide.

Since you can update the app content remotely, you can also make announcements to staff members at any time such as there is a company party tonight, etc.

The app allows you to create up to 3 user defined data fields and 5 user defined checkboxes. You can name these fields anything you like. The software will automatically classify the data with the field labels you provided. (See 'Service Log Page' image above)

In this example, we ask the staff members to create a log at the beginning of each shift by entering the tasks to be performed for the day. At the end of the shift, create another log and enter the tasks that have been completed.

To generate a log, just click on the 'Create Log' button at the top of the content page. In the Service Log Page, users may enter their name, site location and apartment number in the data fields. They can also check any of the checkboxes that applies. In the Comments section, they can enter the task description and other information.

In an alternative setup, you can use the 3 data fields for staff member name, apartment number and task performed, and forgo the checkboxes.

The Service Log Page provides an option at the bottom that allows users to send the log to the app admin via email right away. The app admin email address is defined during app creation. This is quite useful when staff members need immediate attention.

Since the log history includes both date and time, you may use the data to estimate the time it takes to complete a task.

Support crew or project managers may access log history by clicking the SmartTag URLs from their PC or mobile. They can also create logs to provide further instructions or feedback.

It is a good practice to copy and paste all the SmartTag URLs in a spreadsheet and forward a copy to project managers so that they can easily click on the link to view the logs. It is also a good idea to include tag location and other helpful information in the spreadsheet.


The inventory app is similar to the service log app except the app will automatically set up the first 3 checkbox options as 'Check Out Items', 'Return Items' and 'Inventory Count'. It also has an extra data field for entering the number of units for 'Check Out Items', etc.

You can create up to 3 user defined data fields and 2 checkbox options.

To create an inventory log, click on the 'Create Log' button at the top of the content page. The users may enter their name, item type and parts number, select one of the 3 options, and enter the number of units. Users may send a message to app admin for immediate attention as well.

App Creation
To create a new account, go to http://mytrackbuddy.com and click on the 'Login' link in the upper right corner of the page, then check the 'New Account User' checkbox and fill in the information.

To login to your account, also go to http://mytrackbuddy.com and click on the 'Login' link and enter your email and password.

The software is very simple and easy to use. The software is designed to be mobile friendly so that you can manage your apps and SmartTags while you are on the road.

Once you login to your account, you can choose one of the 5 utilities to start. (See left diagram)

The easiest way to get familiar with the software is to watch the Quick Start Tutorial Video http://mytrackbuddy.com/quick-start.php and follow along with the video to create your apps.

Once you have your own app running, then you can go back and edit the content and customize your data fields and checkbox options.

Log Data Management
When you click on the link ‘View’, you can see the content of an individual log.


The logs show date and time, and the fields that users entered including notes in the Comments section. You can now use the data as inputs to your other project management tools.

In the inventory log example, it is reported that the white paint with part no A257 is running low. The office admin may reply by creating a new log and enter a message in the Comments section. The onsite crew will be able to view the message next time they access the app.

If you have subscribed to the Enterprise Account, you will be able to view log statistics and download log data as CSV files on your PC.



User Guides:
http://mytrackbuddy.com/mytrackbuddy-quick-start-user-guide.pdf
http://mytrackbuddy.com/enterprise-account-quick-start-user-guide.pdf